2014 AGM - Chairman's Report

Chairman’s Report

26 October 2014

First I want to note the sad death earlier in the year of our cleaner Glenn who served us well.  I think some club members were able to get to the funeral.  I do not know of any other sadnesses of note this past year.

Thank you to our captains and to Isabelle and John for their reports on what has happened in the last year and thanks to George in absentia for preparing the script for our financial update and for the annual financial report.

A special thanks to outgoing post holders, George after 4 years’ service as treasurer and Luke for his work as men’s captain.

Thanks to all committee members and other volunteers without whom the club could not function and a huge welcome and thanks in anticipation to those who will be taking over some of the vacant roles, whoever they might be.

I want to talk a little about our attempt to buy the site, and where we are in that respect today.  I will talk about volunteering, money, investment opportunities and communications.

Site Purchase

When we started this saga I said to the Council that we only wanted to start talking if there was a realistic chance of reaching a conclusion.  We started.  After a couple of years during which we had to jump through hoops and prepared a detailed statement showing how our development plans contributed to the council, community and club, the Council said we could buy a lease of £125 years for £140,000.  Whilst we marshalled our resources and devised a plan to raise the money by borrowing from members, we negotiated with the Council to get to a sensible price.  After another age the matter eventually went to their asset board which decided that we were not going to be able to buy.  The reasons they gave were that there did not want to fetter their ability to cease the lease in order to put the land to other use, and that case law, dating back to 2006, said that covenants preventing the club from selling on the site for development might not be enforceable.  We complained, saying that the reasons for refusal where known to the Council at the outset and that the club’s time and money had been wasted.  We got an apology from the Council along with a statement saying that the officers had been instructed to do things differently in the future.  This reply did not offer any compensation so the complaint was then referred to the Local Government Ombudsman with whom it now lies.  I have spoken to the investigating officer at the Ombusdman’s office who is now talking to Barnet Council.

This final stage will run its course but the club needs to move on.  To that end I have taken the burden of the complaint process and will see it through so that the Committee need not divert its energy from future planning which must be its main focus.       


Our four sandtex courts are now in good condition with a decent life left.  A great deal of work has been done to the boundary behind what we might call the club lawn.  We have some sparkling benches in distinctive colours.  And we have a 20 year financial plan which allows the club to reserve an appropriate amount to keep courts and buildings in good condition and know what we have to invest in improvements.  Behind these things is Steve Bird, so thank you very much Steve – keep up the good work.

We need more volunteers.  This club wants to be run by volunteers rather than move to a different kind of club in which management is professionalised.  By which I mean that we pay someone to run the social and catering side of things, and by definition we cease to have free food at events and this is not attractive to members.

There are too few volunteers; there are many who want the benefits of a volunteer club but are too few willing to offer to make a contribution to the job of making the club work.  We cannot have it both ways for ever.  Often it is people like me who are best able to make the biggest contribution – recently retired, still with some energy and a desire to do something purposeful with their time.  Are you recently retired, or about to retire?  Can you help?  Please talk to the next chairman.


This year we introduced the use of gift aid.  This opportunity became apparent as part of our preparation for site purchase and it will add about £3,000 a year to our income with no cost to any member.  When the invitation to re-join comes out next year the gift aid forms will be included again.  By far the best box to tick is the one saying you will carry on doing it.  It does not commit you to remaining a member but it does allow our membership secretary to manage gift aid without an annual sign up.

We have also introduced a restructuring of membership fees to reflect the changing age profile of membership, and for which this AGM has made a decision today.

Investment Opportunities

Our 20 year plan shows that the income the club has is sufficient to maintain courts grounds and clubhouse, with a surplus left at the end of the year.  That means the club is able to consider what improvement it wants.  The Council may or may not grab the land back; I suspect that this is unlikely to happen but any investment decision needs to be tempered by that possibility.  The committee has been considering three things.

  1) Construction of mini-tennis courts and a practice wall on our lawn.  This would be accompanied by more paving so that we have more comfortable viewing of courts 3 and 4.

2) Refurbishment of the toilets and showers, together with redecoration of the changing rooms.    

3) Extending this main room as far as possible to the boundary and moving the kitchen and bar into the new corner, alongside an internal store replacing the existing metal drinks store.  This would allow a coffee corner to be created, improved natural lighting overhead from the new section of roof and putting in glazed doors to the end wall with some café seating outside.  This would free up the current kitchen which may provide a toilet suitable for people with a disability and/or an office.  In effect, stage 1 of our original club development plan.



We have a brand new website which has greater flexibility for uploading content and has the potential in the future to take on line payments and court bookings.  A special thanks to Geoff Arnett for his patient guidance of the development of the site and for steering the initial content loading.

We have introduced a weekly newsletter.  The purpose of the newsletter is to inform, entertain and provide a forum for members to express views.  Although it is an internal document it goes on the website and is therefore available for non-members to read.  The overall style of the newsletter is intended to showcase our club.  We want non-members to read it and to be motivated to join such an exciting and welcoming club.  Baseline Briefs, which is Colin’s name for the newsletter, has been running for a number of months now and it is time to review.  The new committee will be doing this at its first meeting of the new regime, so if you have views you want them to consider, please let a committee member know, or use a new, little used suggestions box.



And it is goodbye from me.  I had expressed a willingness to serve as chairman for 4 years, if that is what the club wanted.  In the event I have served 3.  Events have conspired to make the commitment required of a chairman increasingly difficult, so I gave notice of the need to find a replacement.  It looks like we have been successful in our search.  Thank you all for your support and best wishes to our new leader.    

2014 AGM Agenda

Barnet Lawn Tennis Club


26th October 2014 - 2pm


1.  Apologies for Absence

2. Minutes of Last Meeting

3. Finance Report and 20 year Plan

4. Membership and Proposal for Senior Citizen membership

5.Tennis Report – Ladies, Men’s, Coach

6. Chairman’s Report

7. Election of New  Committee

8. Any Other Business

Vacant Roles and AGM 26 October

Could you fill one of the key roles for the club? We rely on many people voluntarily to give their time to help make the club run. For a few roles we need a little more and some key roles fall vacant at our AGM in October, or are already without a post holder.

We have long term vacancies that we should fill:

Social Secretary whose job it is to develop and run our social activity programme.

Allied to this role is that of Social Tennis Secretary, who we need to develop our social tennis programme.

Club Maintenance Secretary, who job is to make sure the clubhouse, outbuildings and contents are properly maintained and that we comply with the various regulations for electrical and water installations and fire precautions. This role was split from grounds and court maintenance which is currently ably run by Steve Bird.

We will have to choose a new Men's Captain to replace Luke Barker and we already have two well qualified applicants, Aran Mustapha and John Kamenou.

We have to find a new Treasurer to replace George Panayi for four years.

And it is time to find a new Chairman.

I am approaching the end of my third year and increasing care commitments are reducing the time I have available for this role. The Chairman and committee are well supported by a number of keen volunteers who take on regular to short term roles; no-one has to do everything.

Please think about these vacancies and consider if it is your turn to take on one of the roles. The busier roles are well suited to someone who is looking for a purposeful way to fill some spare time, and remember none of these roles are for life and all are rewarding.

The committee currently meets just 6 times a year and not all roles have to be filled by someone who is a committee member.

Contact me or any of the committee members if you are interested but want to find out more before making a commitment and please make a note in your diary of the date of our AGM - 26 October.

David Tomlinson


Astroturf Courts

Courts 1-4 have been successfully "deep-cleaned". They are now heavily sanded, but this sand will gradually be absorbed by a combination of play and moisture. The contractors will be coming back in around five weeks to re-brush the courts. Until then, all of these courts are available to be used, but members are asked to use them in reverse order of priority, ie: please use Court 4 first, followed by Courts 3,2 and 1.